Elevate Travel Guidelines

Please read through the following guidelines carefully. If you need to request an exception from the guidelines below, please contact the Elevate Chair, Tiffani Ziemann, at elevatesdt@gmail.com prior to registration and booking travel.

 

Collegian Travel Guidelines

Hotel

  • If you are driving 3 hours or more, or flying in, SDT will pay for hotel rooms for Friday night.
  • If you are driving 5 hours or more, or flying out on Sunday, SDT will pay for hotel rooms for Friday and Saturday nights.
  • The number of rooms provided will depend on the number of chapter delegates (4 sisters to a room when applicable).
  • Hotel reservations will be made by the National Office. Chapters are not to make their own reservations or contact the hotel directly. Please direct all hotel questions to the National Office.

 

Transportation

  • If you are driving, you will be reimbursed 40 cents per mile. Please carpool when applicable (e.g., 10 members = 3 vehicles).
  • Chapters that are driving must arrive before the 9 am registration and cannot depart until after 5 pm Saturday.
  • If you have more than a 4-hour drive, you may elect to travel by air or train, whichever is more economical and logistically convenient. Transportation will be coordinated between the Chapter President and National Office, and the approved travel agency. Chapter members are NOT to book their own travel as there will be no reimbursements for travel booked independently.
  • Chapters using purchased transportation must arrive by Friday night and schedule their departure no earlier than 7 pm on Saturday. 
  • Travel to and from the airport, airport parking, luggage fees, and travel to and from the hotel (when shuttles are not available) are at your own expense.

 

Meals

  • If you are staying at the hotel Friday night, your Saturday breakfast will be covered.
  • Lunch on Saturday is included for everyone.
  • Other meals (Friday/Saturday dinner and Sunday breakfast) should be covered by the chapter.

 

What to Bring & Wear

  • Business casual (in SDT colors if possible)
  • Torch badge
  • Phone charger
  • Note-taking supplies (no laptops during sessions)
  • Photo ID
  • Transportation tickets (if applicable)

 

Cancellation

  • If an individual cancels and the chapter is unable to fill the vacancy, that member may be responsible for any costs the chapter incurs.
  • The National Organization will be covering all costs above $20 for the training (meals, materials, etc.). The individual will be responsible for repayment of those costs, as well as any travel and/or hotel charges and cancellation fees.

Regional Chapter Services Volunteer Travel Guidelines

Hotel

  • We encourage all Regional Chapter Services Volunteers, including those who live locally, to stay overnight on Saturday to take full advantage of this time with your sisters. Saturday programming ends around 10 pm, and Sunday programming begins at 8 am.
  • If you are driving 3 hours or more, or flying in, SDT will pay for your Friday night hotel room.
  • 2 volunteers to a room, when applicable. 
  • Hotel reservations will be made by the National Office. Volunteers are not to make their own reservations or contact the hotel directly. Please direct any hotel questions to the national office.

 

Transportation

  • If you are driving, you will be reimbursed 40 cents per mile. If traveling with other local volunteers, please carpool when applicable.
  • Volunteers who are driving must arrive by 8 am on Saturday.
  • If you have more than a 4-hour drive, you may elect to travel by air or train, whichever is more economical and logistically convenient. Volunteers are to book their own travel and must get prior approval for expenses more than $350 by Emily Freed, National Secretary/Treasurer. Expenses for shuttles, airport or train station parking, and luggage are not reimbursable. 
  • Volunteers flying or taking the train must arrive by Friday night and depart no earlier than 3 pm on Sunday. 
  • Travel to and from the airport, airport parking, luggage fees, and travel to and from the hotel (when shuttles are not available) are at your own expense.

 

Meals

  • If you are staying at the hotel Friday night, your Saturday breakfast will be included.
  • Lunch and dinner on Saturday, and breakfast and lunch on Sunday will be included. 

 

What to Bring & Wear

  • Business casual (in SDT colors if possible) on Saturday & Sunday
  • Casual wear for Saturday evening
  • Torch badge
  • Phone charger
  • Photo ID
  • Transportation tickets (if applicable)

 

Cancellation

  • If a volunteer cancels, she may be responsible for any costs the National Organization incurs, including meals, materials, travel and hotel charges, and cancellation fees.